I have been using Podio at my 45-person software house for over 2 years now. From project management to recruitment, it’s been really helpful to maintain effective processes at the company (we’ve even built an internal crowdfunding platform using Podio apps!).
As the team was growing, I started to notice more challenges regarding the resource management aspect of running a business. That’s why I decided to build a tool on my own to be able to schedule the resources, manage their availability, and track time they spend on different projects. Teamdeck, the app we ended up developing, is now available as a Podio extension here.
How can teamdeck help you manage your resources?
In short, teamdeck is a resource scheduling calendar, time tracker, and leave management tool. We intend it to be an app complementary to project management software. Companies use tools like Podio to manage their projects down to individual tasks. Teamdeck offers a less zoomed-in outlook on the project itself, the focus here is on the employees, what they’re working on, when they’re available and how they’re distributed across projects.
Resource planning is especially important for companies who run multiple projects at the same time, which is a typical model for agencies, software houses and production companies. They need to distribute the workforce across different assignments having both deadlines and healthy team utilization in mind. On top of that, the production pipeline has to be planned ahead as well. It’s not easy for teams of 20, let alone for teams of 200 and more. In fact, inadequate resource forecasting was named the primary cause of failure for 26% of unsuccessful projects.
Personally, my favorite thing about teamdeck is that it’s actually insightful for both sides of the company – the managers and the regular employees. Software tends to be abandoned or underutilized, research shows that 37% of software spendings is wasted on “shelfware”. The goal with our app is to provide a real incentive for the employees to use teamdeck, so that the managers can get as much data as possible.
How do we do it? Every user gets access to a special dashboard where they monitor their current and future workload, see the time entries and connect with the executives directly to send availability requests. No more chasing the manager who didn’t reply to “can I take a day off?” email! Apart from that, a desktop time tracking app is available for everyone who prefers not to fill out their timesheets manually (automatic tracker is more precise and takes much less hassle).
How does teamdeck integrate with Podio?
Every Podio user who is an admin within a teamdeck organization can integrate this data so that it’s displayed in both Podio and teamdeck. Once a change is made in either one of the apps, it is reflected in the other one as well.
There are different types of resource management-related data that our users typically store in Podio:
– employee lists
– bank holidays dates
– vacation/PTO dates
– projects lists
In order to connect your Podio organization with teamdeck, all you have to do is to click on the Podio icon when you log in to teamdeck and head to Integrations section in teamdeck’s settings.
There, you can go through different types of data to connect them one by one and simply specify the workspaces and applications we should pull the data from. When integrating projects, you can also specify what labels you use to mark the status of a project. This way, teamdeck will be able to recognise whether a given project is active or finished and if it’s the latter, people won’t be able to be booked on that one anymore. Finally, you can copy the list of projects your company’s working on and use them in teamdeck to book people and track their time (this feature was very much requested by Podio community members).
I will be more than happy to get your feedback and hear what you have to say about teamdeck. We’re releasing new updates regularly and are going to launch the paid version of the app in mid-December.