Podio Gets Personal With Your Outlook and Google Calendars

17.07.12 Posted in Product News by

Today we’re launching an improved Podio calendar, with some very smart new features. Including, two new integrations with Google Calendar and Outlook calendars using Microsoft Exchange.

Historically, calendaring, scheduling and tracking deadlines has been cut off from the real work getting done in a collaborative environment – we’d make meetings and mark events in one place, but set deadlines in separate system. Now, your primary calendar can be tightly connected and in-sync with your work getting done in Podio, offering you one global view of all your ongoing projects and events, that’s customizable and delivered in realtime, so there’s no more double book-keeping.

Your calendar in Podio has also gained a clever new filtering tool. With the relevancy slider you can quickly go from a broad overview of your work to a dedicated view that shows only your meetings and tasks.

And, thanks to Podio’s GoToMeeting integration, all your meetings scheduled using Podio GoToMeeting-enabled apps, will now automatically update your external calendar, once connected.

See how to make the most of your Podio calendar and how to connect to Google or Exchange in this tutorial:

Here are the deets on the new Podio calendar:

  • Connect with Outlook via Microsoft Exchange and Google Calendar: You can connect your Podio calendar with your primary Outlook Exchange or Google calendar and keep track of all your critical Podio projects, deadlines, meetings and events, including any GoToMeeting details.
  • Customize and Personalize the Podio Calendar: Customizable your viewing options, using our new sliding-bar filter that enables you to quickly toggle between personal and team events or display a custom combination of both.
  • Follow and Sync Workspace-Specific Calendars and Events: You can “follow” or subscribe to apps and app content within workspaces to include them as deadlines and events on your primary external Outlook Exchange or Google calendars.
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I believe Podio is at the center of the biggest shift in how we work since the industrial revolution. I carry this message to media and to anyone else who'll listen. Boom.

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  • http://www.facebook.com/AndyJamesHopkins Andy Hopkins

    Why is it that repeat events do not show in the calendar?

  • http://podio.com Michael Dean

    Hi Andy, repeat events are shown once the previous event is over – so they are not all created at once.

  • http://twitter.com/carterreece Reece Carter

    i did my ritual of checking the blog and, too my surprise, we had activity. yay! (the stadium crowd in my head was in a roar!!) and then when i saw more connectivity with google, and had to remind myself to breathe and still find a tissue to blot the tear.

    and then i watched the video and i thought “well, okay… lets see.”

    and then i made and event, myself. verified the sync in google. good. then i saw the immediate updates on my android. it was there true MtherFrkin G fashion. sweetness. and then I editted the event. in my google calendar… and waited…. and waited…my assumption was that google integration would sync.so close. soooo close. 

  • http://twitter.com/gijswijs Gijs van Dam

    I like this new feature, so I thought I’d share it on Podio in our Employee Network. My eyes automatically looked at the left side of the screen to the share-buttons. But there’s no share button for Podio! That functionality should go on the product backlog, if you ask me.
    Apart from that, great news about the calendar integrations.

  • Isaac D. Kremer

    As an avid Podio user I’m thrilled by the Google Calendar integration. This will be a real time saver since I no longer need to post to both Podio and Google. Thank you so much!

  • Tim Jasper

    Needs bi-directional support for google calendar. If gqueues can do this, why can’t you guys!!

  • Parin Dalal

    This is great, but has time zone support finally arrived the integration?  Can I set the timezone on the google calendar and it will appear appropriately to workers spread through different timezones?

  • Ashley Mushnick

    where do we go for support involving this feature

  • http://www.facebook.com/lilly.hanscom Lilly Hanscom

    Hi Ashley! Are you having trouble? Please let us knew here: https://help.podio.com/anonymous_requests/new or here: @PodioSupport:twitter 

  • http://blog.goswire.com Zack Swire

    Incredible! Love, love, love this update. The relevancy slider is awesome and I love the Google Calendar integration. Funny you shared this today as I just posted a blog about Podio being a fave work flow platform – http://blog.goswire.com/9-shiny-new-objects/ 

  • http://twitter.com/spiraltech75 Spiral Tech

    I just checked the future… Podio wins!

  • http://twitter.com/pharmokan Pharmokan

    so if i check off a task in google calendar in podio that task doesnt get checked off?

  • http://twitter.com/devongilchrist Devon Gilchrist

    Found this yesterday and connected #Podio with my Google Calendar. Love it!  So happy that my data is now synced across the two time/project management resources I use most (now we just need to get you hooked up with #Freshbooks ;) Thank you!

  • Russell Tanner

    This is great. Does it work the other direction? If I add something to my Google calendar will it be reflected on Podio?

  • Alexander Colson

    Thanks podio!

    This is already nice. Real both-way sync would indeed be a nice next step.

  • Summer Coley-Ward

    I totally agree.  I got all excited there for a minute, until I realized that it’s a one way sync – which I thought we already had before this update.  Podio developers are doing a stellar job with their consistent improvements and releases.  I do hope they don’t stop here with their Calendar development – Podio, please give us 2 way sync!  Until we can update Podio Calendar from our Google Cals, we are still left bouncing around between them to prevent double booking.

  • Summer Coley-Ward

    If repeat Calendar events don’t appear until the previous event has passed, we run the risk of booking appointments over those already reserved dates.  Please make this an option, rather than a default setting.

  • http://www.agentnoir.ca/ Summer Coley-Ward

    @facebook-628079251:disqus Upon every attempt to use Podio’s news external Calendar feature – trying to sync with my Google Calendar – I receive an error message from Podio.  I’ve tried 5 separate times with no success.  Could this be due to so many Podio users flooding this app at the same time?  Please let me know what I can do to get this working for us.  Thanks!

  • Kirsty Peel

    Same for me

  • http://www.facebook.com/profile.php?id=571901645 John McCann

     What about iCal? I agree, this would be a much better feature if the integration was 2-way.

  • http://profile.yahoo.com/4CNBZSCNPGSK5Q7EX77OE573VU Simon

    I’ve tried connecting with my Outlook calendar via Microsoft Exchange however I get an error message ‘The operation failed, the message from Exchange was: Multiple results were found.’ I’ve used my Exchange username & password and located the domain via my exchange email account settings, so I’m pretty sure all the info is correct.
    A co-worker has his running fine but mine doesn’t seem to want to come to the party. Has anyone else experienced this and does any one know what I’m doing wrong?
    Thanks!

  • http://www.facebook.com/andrefialho23 Andre Fialho

    nice, great job… please app to ipad

  • Anonymous

    Can’t get the calender to work…. “error” Why can’t see the group calender for the “Employment Network”

  • Anonymous

    Can’t link the google calender. Error. and why can’t I see a calender on the “Employment network”

  • http://www.facebook.com/maximillian.mitchell Maximillian Mitchell

    Won’t integrate with Podio for me, made a google account just to access this feature. I would attach a screenshot of what it does but i can’t in this comment. Basically it says “integration with google account *******@gmail.com complete” followed immediately by “something went wrong” and basically sits there loading forever. Waste of time at the moment.

  • http://twitter.com/ayroessler Adrian Y Roessler

    Hi Maximillian, could you send us your screenshot with description to support@podio.com? Thanks!

  • http://podio.com Michael Dean

    Thanks for pointing this out, we’ve found the problem (hitting the limit of API requests to Google) and we’re working on fixing it now. cc @google-1300344c6ec7544deb685dc5b876c467:disqus 

  • http://podio.com Michael Dean

    Thanks for pointing this out, we’ve found the problem (hitting the limit of API requests to Google) and we’re working on fixing it now.

  • http://podio.com Michael Dean

    Hi AJW, we’re working on fixing this now. We’ve found the technical problem – hitting the limit of API requests to Google.

  • Anonymous

    I connected finally about an hour ago… Cheers. One issue is that I can’t add a calender on the “employment network” that is standard. Not sure why… I got it to work on the workspace. section.. 

  • http://podio.com Michael Dean

    Hmmm… I’ll look into why it could be doing that. Thanks.

  • http://podio.com Michael Dean

    Just understood your question a bit better now – I thought you meant you could not add your Employee Network calendar to Google which was confusing as there is no calendar there. But anyway, you’re right there is not an option to add a calendar to the Employee Network right now.

  • http://podio.com Michael Dean

    Nice idea! I agree, would really make sense to do that.

  • http://podio.com Michael Dean

    Hi Simon, if this problem persists please write to us here and we can look into it for you:

    https://help.podio.com/home
    Cheers

  • Anonymous

    oh okay. Well, then it might be better to have an option to delete it. I had to add a Staff Employee network, but it doesn’t have the domain feature. Let me know what you come up with! :-) 

    I don’t know how to add the items to the calender, do I add it via google or vial podio. why can’t I see all my stuff on the app (Android) only see my personal calender… but would like to see my staff’s to do’s also… 

    but overall, I love this software great job!!

  • http://podio.com Michael Dean

    Hi John, the iCal option is still available however it is slower as iCal does not update in real time. We’re discussing making a two way sync.

  • http://podio.com Michael Dean

    Not at the moment. Currently this is only a one way push to google from Podio, so things you do in Google won’t be reflected in Podio.

  • http://podio.com Michael Dean

    Hi Tim, thanks for the feedback, we’re discussing a two-way sync too.

  • Anonymous

    Okay here’s an issue. I’m set up two calendars. one, for personal section, and one for workspace. But when I add a task, it adds it twice in both calenders (google) because it’s attached to my profile? Why is it doing this? Note, it’s two different calenders, and it’s adding the same info in both calenders?

  • http://podio.com Michael Dean

    Hi Reece, nice to hear from you as always! :) We’re discussing having a two-way sync too.

  • http://podio.com Michael Dean

    Hi Summer, thanks for the feedback – we’re considering building a two-way sync.

  • http://podio.com Michael Dean

    Hi Russell, currently this is only a one-way push of your Podio events, tasks, app items etc. to Google. So, no Google events won’t show in Podio.

  • http://podio.com Michael Dean

    Hi Parin, if your timezone is set correctly in Podio then Google will handle the translation to other people’s timezones when they look in their Google Calendar. Does this work for you?

  • http://www.facebook.com/filchambers Phil Chambers

    Hi Simon,

    This means that there are multiple accounts for your username on your Exchange server and we do not know which one to use. We don’t handle this case on the frontend as we were not sure if it would ever happen. Do you know why you might have multiple accounts?

    Cheers.

  • http://www.facebook.com/filchambers Phil Chambers

    Hi John,

    iCal functionality has not changed, and it is inherently one-way. The main issue was that Google does not refresh iCal feeds very often (around 8 hours delay).

    We’ll definitely look at expanding the syncing capability.

    Cheers.

  • http://www.facebook.com/filchambers Phil Chambers

    Hi Summer,

    That particular enhancement is on the roadmap.

    Cheers.

  • FifeX Email

    Thanks – great update! Is there any way to write to the other fields in the google calendar like the ‘description’ or the ‘where’ field? Maybe I’m the only person that would use this feature but for me it would be really useful – we often put more details of an event in the ‘description’ field. 

  • Kirsty Peel

    Yes working now fine thanks – wondered how to turn tasks in Podio into tasks in google and not all day items in the calandar?

  • http://podio.com Michael Dean

    Hi Kirsty, the integration only works with the calendar and not tasks. But why would you want to manage tasks with Google when you could use Podio? ;)

  • http://www.facebook.com/filchambers Phil Chambers

    Hi FifeX – if you’re using an event-type app, whichever field you pick as “Agenda” will end up in the description field on Google. We also put the GoToMeetings details in there if you have any.

    The location field will populate the where field.

  • Kenneth Boyd

    The slider thing is quite good but it would be great if you could give us manual control over what we want to show in the calendar – is there any chance of this?

  • FifeX Email

    Thanks so much – that’s great!

  • Kirsty Peel

    I don’t really – just clogs up the calendar with all day events when I have heaps of tasks

  • http://twitter.com/Podio Podio

    Actually if you set a due time for the task then it will not appear as an all day event. Hope this helps.

  • http://podio.com Michael Dean

    … from Michael at Podio (who can’t seem to work out which disqus account he’s logged in with…)

  • http://www.facebook.com/profile.php?id=553316681 Anonymous

    Is it possible to make a mail synk between podio and outlook? 

  • http://twitter.com/ScottCochran Scott Cochran

    Good first step!  Can’t wait for two way sync with Outlook….

  • Adrien Blaise

    Hi Phil, re: ‘ whichever field you pick as “Agenda” ‘, does that mean a text field titled “Agenda”?

  • http://twitter.com/juliotaylor Julio Taylor

    The huge problem is, if someone edits the Google Cal version of the event, it will be changed but not reflected in Podio.  This inconsistency in sync will lead to problems.

    The previous way of doing it (iCal) was good because you were protected from this inconsistency by the fact the iCal feed was not editable via Google Cal.

    A nice improvement though!

  • http://twitter.com/Froda Jon Froda

    Hi Kenneth, I see your point, and we certainly take these use-cases into consideration for future improvements. Currently it is not possible (unless you unsubscribe from your created items manually)

  • http://twitter.com/Froda Jon Froda

    Hi, not sync, but you can forward emails to your task list and apps – here is an introduction http://www.youtube.com/watch?v=KJyZSeR7RkU

  • Anonymous

    Please report when the enhancement is done.

  • Robert Gomez

    Are there any plans to add a standard calender view for week and month instead of just the list view.

  • Robert Gomez

    Or at least a two way sync with google cal

  • Anonymous

    The fact that there isnt a two-way sync is probably result to my sales team not converting to Podio. Do you have a indication about when it will be possible?

    Any plans on making it possible to read the e-mails in podio? I dont really understand why that wasn’t the starting point. Its difficult to convince new users to convert to Podio if I cant pull the rug from under their feets.

  • http://www.facebook.com/mr.mark.spencer Mark Spencer

    I keep getting an error suggesting that NTLM is not supported when I put in my credentials. I have tried both the username, as well as the user.name@domain.ca – any suggestions ?

  • http://podio.com Michael Dean

    Hi Mark, if you write to support@podio.com with a few more details they’ll be able to fix it for you. Hope this helps.

  • http://www.kizi2.com/ kizi 2

    I got to have a good read after many posts..